Expense ledger

The Expense ledger records money actually spent: repair invoices, agent fees, insurance premiums, service charges, etc. Each row has a date incurred, an amount (gross), VAT, supplier and a category that maps to an SA105 box.

Maintenance is a different page — it tracks jobs to do: who's booked, what status, scheduled date, contractor. A maintenance job becomes an expense entry here once you've paid the invoice for it.

HMRC needs expenses categorised against SA105 boxes. The Per-property P&L and Tax Pack both read from this ledger. Maintenance figures are not rolled in automatically — you need to log the paid invoice here.

When you pay an invoice, hit + Log expense: pick the property, category, date paid, and use the VAT toggle to record whether the amount is inclusive, plus VAT, or VAT-free. Attach the invoice URL for the audit trail.